Streamline Complex Lease Administration
Our AI-powered platform automates lease workflows, tracks critical dates, and ensures nothing falls through the cracks.
Why Manual Lease Operations Fall Short
Missed Billings
Revenue leakage from manual utilization calculations.
Compliance Risks
Missed deadlines for L/Cs or insurance certificates.
Data Silos
Technical records disconnected from finance ledgers.
From Manual Chaos to Automated Excellence
Contracts administrators manage hundreds of critical dates, documents, and compliance requirements across multiple leases. Our platform eliminates the spreadsheet juggling, email chains, and missed deadlines that plague manual lease administration.
Everything a Contracts Administrator Needs
Automated Invoice Reconciliation
Match utilization reports against contract terms instantly.
AI automatically extracts flight hours, cycles, and utilization data from lessee reports. The system compares against lease agreement terms (minimum utilization, dry lease vs. wet lease, geographic restrictions) and flags discrepancies within minutes. No more manual spreadsheet cross-referencing.
Real-time Compliance Monitoring
Track insurance and maintenance reserve obligations.
Centralized dashboard tracks every compliance requirement: insurance certificate expiration dates, L/C validity periods, maintenance reserve thresholds, return condition obligations, and redelivery milestones. Automated alerts notify you 30, 15, and 7 days before deadlines.
Centralized Document Repository
A single source of truth for every MSN.
Every document linked to its MSN: lease agreements, amendments, addendums, insurance certificates, maintenance records, utilization reports, correspondence. Full-text search across all documents. Version control and audit trails. Secure cloud storage with role-based access.
Integrated Approval Workflows
Digital audit trails for credit notes and amendments.
Route credit notes, lease amendments, and exceptions through configurable approval workflows. Track who approved what, when, and why. Digital signatures and timestamps. Integration with your ERP for automatic posting once approved. Complete audit trail for internal and external audits.
Critical Date Management
Never miss a lease event, renewal, or deadline.
Automated calendar tracking for lease start dates, renewal options, return dates, redelivery windows, maintenance reserve thresholds, and insurance renewals. Smart notifications escalate based on urgency. Integration with Outlook/Google Calendar. Customizable reminder rules per lease type.
Contract Lifecycle Management
Track every lease from negotiation to expiration.
End-to-end lease lifecycle tracking: initial negotiation, execution, active administration, amendments, renewals, and expiration/return. Document all changes with full audit trail. Track financial terms, operational restrictions, and compliance requirements at each stage. Generate lease summaries and status reports on demand.
From Inbox to System in Minutes
Watch how lease documents flow through our automated processing pipeline
Document Ingestion
Email attachments, uploads, or API integrations automatically captured
Supports PDF, Word, Excel, scanned images. OCR for legacy documents.
AI Extraction
Key terms, dates, and financial data automatically extracted
Extracts lease terms, dates, amounts, MSNs, parties, and obligations with 95%+ accuracy.
Validation & Matching
Cross-referenced against existing records and contract terms
Validates against lease database, flags discrepancies, and links to related documents.
Workflow Routing
Automatically routed to appropriate team members for review
Smart routing based on document type, lease status, and approval thresholds.
Never Miss a Critical Deadline
Track every compliance requirement across all your leases with automated monitoring and alerts
Automated Alert System
Compliance Checklist
Built for Enterprise Integration
Seamlessly connect with your existing systems and workflows
ERP Integration
Connect with SAP, Oracle, Microsoft Dynamics, and custom systems
- Real-time data sync
- Automated journal entries
- Bidirectional updates
Data Warehouse
Export to Snowflake, BigQuery, Redshift, or your data lake
- Scheduled exports
- API access
- Full historical data
Security & Compliance
Enterprise-grade security with SOC 2, ISO 27001 compliance
- Role-based access
- Audit logs
- Data encryption
Advanced Search
Full-text search across all documents and lease data
- AI-powered search
- Filter by multiple criteria
- Saved searches
Document Management
Version control, retention policies, and archival
- Automatic versioning
- Compliance retention
- Secure archival
Collaboration Tools
Team workflows, comments, and task assignment
- @mentions
- Task tracking
- Activity feeds
How a Regional Lessor Transformed Operations
The Challenge
- Managing 45 active leases with 3 contracts administrators
- Monthly invoice reconciliation taking 5-7 days
- Missed insurance renewal resulted in $250K penalty
- Documents scattered across email, SharePoint, and local drives
The Results
- Invoice reconciliation reduced to 4 hours (from 5-7 days)
- Zero missed compliance deadlines in 18 months
- $180K annual savings from reduced manual work and penalties
- 100% document accessibility - find any document in under 10 seconds
The Consult → Pilot Timeline
Audit
We map your current Order-to-Cash process.
Pilot
We automate a 10-lease sample to prove ROI.
Platform
Full fleet rollout.
Ready to Automate Lease Operations?
Let's discuss how our AI platform can streamline your lease administration and eliminate manual errors.